Dakota County Technical College and the Minnesota State Colleges and Universities Board Policy 2.9, in compliance with Federal and State regulation, require that all students maintain satisfactory academic progress toward the completion of a degree, diploma, or certificate in order to receive financial aid.
Details regarding Financial Aid Satisfactory Academic Progress can be viewed in section 2.9.2 of the College Policies page, which can be viewed at:
Dakota County Technical College is not required to, and does not, record student attendance. Federal regulations mandate that the college have a procedure in place to ensure that students have attended, at a minimum, one class session in each course in which that student has registered, if that course was used to determine enrollment status for Federal Pell Grant. (Pages 3-40 through 3-42 - 2004-05 Federal Student Aid Handbook)
On the sixth class day of the semester, after the add/drop period has ended, faculty members must submit to the Office of Scholarships and Financial Aid, the names of students that have not attended a class session. Classes the student has not attended are flagged as ineligible for financial aid in the ISRS system and are not included in the award calculation for disbursement of funds. If a faculty member does not include a student in the report to the Office of Scholarships and Financial Aid of non-attendees, it is inferred that the student has attended at least one class session.
If a student officially withdraws from all courses (total withdrawal), it is determined whether a Return of Title IV Funds calculation is required. If required, a calculation is completed and the student is notified of any financial liability. Institutional repayments are made to the appropriate financial aid program and overpayments are recorded on NSLDS. Students that fail to make satisfactory arrangements to repay an overpayment, or fail to comply with a previous arrangement, are referred to the United States Department of Education for collection after 45 days of noncompliance.
Students who have unofficially withdrawn are identified at the end of each term. A report of students who have earned zero credits for the term is generated and a letter is sent to the student notifying the student of potential financial liability if the student cannot provide proof of attendance past the 60% point of the term. If the student can document attendance beyond the 60% point, no calculation is required, as aid is 100% earned per federal regulation. Prior to completing the Return of Title IV Funds calculation, the college will evaluate student eligibility for a post-withdrawal disbursement, and if eligible, the post-withdrawal disbursement will be made. The student is notified of any financial liability resulting from this calculation. Institutional repayments are made to the appropriate financial aid program and overpayments are recorded on NSLDS. Funds will be returned to programs in the following order: Unsubsidized Stafford Loan, Subsidized Stafford Loan, PLUS Loan, Pell Grant, FSEOG, Iraq/Afghan Grant. Funds will be returned to the appropriate federal program within 45 days.
Refunds to Minnesota Financial Aid Programs and Other Non-Title IV Financial Aid Programs
Refunds to Minnesota financial aid programs and other non-Title IV financial aid are calculated using State Grant Refund Calculation spreadsheet from the Minnesota Office of Higher Education and DCTC’s Institutional Refund Policy.