Employees and students have been informed of and encouraged to self-monitor for signs and symptoms of COVID-19. The following policies and procedures are being implemented to assess workers’ health status prior to entering the campus and for employees and students to report when they are sick or experiencing symptoms.
Screening Guidance for In-Person Activities
Prior to the scheduling of any on-campus meeting, event, or student service activity, the person convening the event must complete the following planning checklist and submit to their supervisor in writing:
- Is there an effective way to offer this event remotely?
- How many people will be attending the event?
- Who will be responsible for providing participants with the daily health questionnaire (see below)?
- How will physical distancing of six feet be maintained during this event?
- Will facemasks or other PPE be required to safely offer this event?
- What cleaning will be required during and after this event?
Supervisors will retain checklists for events, classes, gatherings, or student activities happening in their areas. Supervisor approval is required before the publication or promotion of any on-campus activity.
Students, employees, and visitors coming to the DCTC campus, even for a short duration, will be subject to a daily health questionnaire prior to face-to-face interactions.
- A designated employee will cover the health questionnaire with students in all classroom/lab settings/athletic fields.
- A designated employee will conduct the health questionnaire for prospective students or those using the open computer lab.
- A designated employee will conduct the health questionnaire with employees daily who are required to work on campus. Employees must have the Tennessen Warning provided to them prior to the Health Questionnaire.
Each student, employee, and guest will be asked if they are experiencing ANY of the following symptoms each time they enter campus. The questionnaire may be delivered verbally or via a web-based or a paper form.
- Cough – New or worsening
- Shortness of Breath – New or worsening
- OR two or more of the following symptoms:
- Temperature/fever of 100.4 degrees Fahrenheit or above
- Sore throat
- Muscle pain
- Loss of taste or smell
If all three of the above are no, the individual can enter campus including athletic fields. The individual will be required to wash their hands prior to having any contact with others on campus.
If any of the above are yes, the individual will NOT be allowed to enter or participate in any on-campus activities including athletic programming and will be asked to return home. These individuals should then stay home until:
- They have had no fever for at least 72 hours (without the use of fever-reducing medications) AND
- Other symptoms have improved (e.g. cough or shortness of breath has improved) AND
- At least 10 days have passed since their symptoms first appeared.
DCTC follows MDH and local health department guidance on informing workers if they have been exposed to a person with COVID-19 on campus and requiring them to quarantine for the recommended amount of time.
Confirmed Case of COVID-19
If an employee or student has tested positive for the virus with medical testing, they need to stay home and self-quarantine for 14 days. This includes staying separated from other household members as much as possible. Employees must also report their situation to their supervisor. Students should report their situation to the Associate Vice President of Student Affairs, Anne Johnson at 651-423-8281 or email@example.com.
If an employee contacts a supervisor or a student contacts a faculty or other college employee stating that they have a confirmed case of COVID-19, the college employee should ask the following questions:
- When was the last time you were on campus?
- What buildings/offices were you in (be specific as possible)?
- How was your case diagnosed? Was your case confirmed with a lab test or was it diagnosed by a virtual/video medical consult?
- What date did you start feeling symptoms?
When a case has been confirmed, MDH is notified, and they will follow up to see who else might have been exposed and to conduct any necessary contact tracing.
Suspected Case of COVID-19
The MDH has issued guidance for people who are starting to experience symptoms or who live in the same household as someone who thinks they have COVID-19:
- If you experience symptoms, stay home and self-isolate for whichever time period is longer: 7 days or 3 consecutive days with no fever AND improved respiratory symptoms. You must be fever-free WITHOUT the use of Tylenol, aspirin or other fever-reducing medicines.
- Seek medical attention by calling your provider before going in and follow social distancing protocols. You are encouraged to contact your supervisor or instructor.
Any employee, student, or guest who is on campus including athletic fields at DCTC and reports that they are sick or experiencing symptoms while they are on campus, will be isolated in a dedicated workplace area (e.g., nurse’s office, conference room) until they can be return home.
- Facilities will properly sanitize and clean all campus areas occupied by a sick or symptomatic employee, student, or guest following CDC and MN DOH cleaning protocols.
- Facilities will provide targeted disinfection to community areas, such as point of entry, restrooms, break areas/cafeterias, etc. where the infected employee, student, or guest was present.
- Supervisors or college employees will sanitize the immediate workstation or area of the employee, student, or guest who was sent home. If the supervisor or college employee responsible for cleaning is in a high-risk category, facilities will assist.
- Facilities will provide an additional cycle of disinfection to public areas where the person may have visited. This is in addition to enhanced cleanings already taking place and with the increased fresh air intake in building ventilation systems, which are now operating according to CDC guidelines.
Protection of Workers' Health Information
Employee and student health information is protected under FERPA and HIPAA privacy rules. If an employee is confirmed to have COVID-19 infection, the CDC advises that employers should inform fellow employees of their possible exposure WHILE maintaining confidentiality as required by the Americans with Disabilities Act (ADA). The employer should instruct fellow employees about how to proceed based on the CDC Public Health Recommendations for Community-Related Exposure.
To comply with the ADA and other laws that require confidentiality of medical data, agencies may not specifically disclose the identity of the infected person or provide any information that will allow others to identify the infected person, or provide any other confidential medical information.