Employees and students have been informed of and encouraged to self-monitor for signs and symptoms of COVID-19. The following policies and procedures are being implemented to assess workers' health status prior to entering the campus and for employees and students to report when they are sick or experiencing symptoms.
COVID Self-Assessment Health Screening Tool
To protect the health and safety of students and employees from the direct threat resulting from the spread of COVID-19 in the workplace to the extent reasonably possible, DCTC is requiring mandatory screening of all employees, students, contractors, and visitors prior to entering campus buildings for potential exposure to COVID-19 and symptoms of COVID-19.
Online COVID Self-Assessment Health Screening Questionnaire
Effective August 10, 2020, a new online COVID Self-Assessment Health Screening Questionnaire was deployed for all employees, students, and visitors. It is recommended that the Health Screening Questionnaire be completed prior to arriving on the DCTC campus. The Health Screening Questionnaire can be found at minnstate.edu/CV19-DCTC or by accessing the QR code provided on the DCTC COVID website. The QR code will also be posted at DCTC building entrances. DCTC entrances will also have a tablet kiosk available to complete the online form, as well as paper copies, inside entrances for student, employee and visitor use if needed.
The Health Screening Questionnaire should take less than two minutes to complete. After completing the online form, you will receive an email approving your visit if you report no symptoms or exposure to COVID-19. Retain the email for verification purposes as you may be required to show this approval email while on campus.
If you report symptoms, have been in contact with a person with COVID, or have been contacted by the Dept. of Health, because of exposure to COVID, you will get a response on the online form that states that you are not authorized to come to campus for classes or work. You will not receive an email in this instance. Do not come to campus and follow safety protocol and health guidance.
Employees who refuse to complete the screening will not be admitted to the workplace, will be considered absent from work without approved leave during their regular assigned work time and may be subject to disciplinary action, up to and including discharge. Employees who are absent from work without approved leave in these circumstances will be placed in no-pay status. Employees who complete but do not pass the health screening are not authorized to enter the workplace and must report to their supervisor using their regular call-in procedure. Please see the COVID Self-Assessment Health Screening Operating Instructions for more information regarding telework, accrued sick leave, unpaid medical leave, and COVID-19 Leave options. Human Resources should be contacted with any leave questions.
Students will not be permitted to enter campus buildings if they do not complete and pass the screening. Students who refuse to complete the screening and persist in entering campus buildings may be subject to the DCTC student code of conduct and may be removed from campus.
Employees, students and visitors may need to show the approval email if requested by campus administration.
The Health Screening Tool provides the required Tennessen Notice.
Confidentiality of Private Data
All health-related information gathered from the health screening will be treated as private, will be stored securely, and will not be stored or maintained in an employee's individual personnel file, or in a student's official academic records. Health-related information gathered from the health screening will be maintained for at least one year.
Any Health Screening questions can be directed to COVID@dctc.edu
Additional Health Questionnaire Information
Students, employees, and visitors coming to the DCTC campus, even for a short duration, will be subject to a daily health questionnaire prior to face-to-face interactions.
- A designated employee may cover the health questionnaire with students in all classroom/lab settings/athletic fields or ensure passage as a result of completing the online questionnaire.
- A designated employee may conduct the health questionnaire for prospective students or those using the open computer lab or ensure passage as a result of completing the online questionnaire.
- A designated employee may conduct the health questionnaire with employees daily who are required to work on campus or ensure passage as a result of completing the online questionnaire. Employees must have the Tennessen Warning provided to them prior to the Health Questionnaire.
Each student, employee, and guest will be asked if they are experiencing ANY of the following symptoms each time they enter campus. The questionnaire may be delivered via a web-based or a paper form.
- Cough – New or worsening
- Shortness of Breath – New or worsening
- OR two or more of the following symptoms:
- Temperature/fever of 100.4 degrees Fahrenheit or above
- Sore throat
- Muscle pain
- Loss of taste or smell
- Vomiting or diarrhea
If all three of the above are no, the individual can enter campus including athletic fields. The individual will be required to wash or sanitize their hands prior to having any contact with others on campus.
If any of the above are yes, the individual will NOT be allowed to enter or participate in any on-campus activities including athletic programming and will be asked to return home. These individuals should then stay home until:
- They have had no fever for at least 24 hours (without the use of fever-reducing medications) AND
- Other symptoms have improved (e.g. cough or shortness of breath has improved) AND
- At least 10 days have passed since their symptoms first appeared.
DCTC follows MDH and local health department guidance on informing workers if they have been exposed to a person with COVID-19 on campus and requiring them to quarantine for the recommended amount of time.
Confirmed Case of COVID-19
If an employee or student has tested positive for the virus with medical testing, they need to stay home and self-quarantine for 14 days. This includes staying separated from other household members as much as possible. Employees must also report their situation to their supervisor. Students should report their situation to the Associate Vice President of Student Affairs, Anne Johnson at 651-423-8281 or firstname.lastname@example.org.
If an employee contacts a supervisor or a student contacts a faculty or other college employee stating that they have a confirmed case of COVID-19, the college employee should ask the following questions:
- When was the last time you were on campus?
- What buildings/offices/rooms/restrooms were you in (be specific as possible)?
- How was your case diagnosed? Was your case confirmed with a lab test or was it diagnosed by a virtual/video medical consult?
- What date did you start feeling symptoms?
When a case has been confirmed, MDH is notified, and they will follow up to see who else might have been exposed and to conduct any necessary contact tracing. The college may need to do their own contact tracing to assess quickly whether an individual in class or in an activity had any close contact with others or when there is a need to quickly assess wrap-around services.
Suspected Case of COVID-19
The MDH has issued guidance for people who are starting to experience symptoms or who live in the same household as someone who thinks they have COVID-19:
- If you experience symptoms, stay home and self-isolate for whichever time period is longer: 14 days or 3 consecutive days with no fever AND improved respiratory symptoms. You must be fever-free WITHOUT the use of Tylenol, aspirin or other fever-reducing medicines.
- Seek medical attention by calling your provider before going in and follow social distancing protocols. You are encouraged to contact your supervisor or instructor.
Any employee, student, or guest who is on campus including athletic fields at DCTC and reports that they are sick or experiencing symptoms while they are on campus, will be isolated in a dedicated workplace area (e.g., nurse's office) until they can return home.
- Facilities will properly sanitize and clean all campus areas occupied by a sick or symptomatic employee, student, or guest following CDC and MDH cleaning protocols.
- Facilities will provide targeted disinfection to community areas, such as point of entry, restrooms, break areas/cafeterias, etc. where the infected employee, student, or guest was present.
- Supervisors or college employees will sanitize the immediate workstation or area of the employee, student, or guest who was sent home. If the supervisor or college employee responsible for cleaning is in a high-risk category, facilities will assist.
- Facilities will provide an additional cycle of disinfection to public areas where the person may have visited. This is in addition to enhanced cleanings already taking place and with the increased fresh air intake in building ventilation systems, which are now operating according to CDC guidelines.
Screening Guidance for In-Person Activities
Prior to the scheduling of any on-campus meeting, event, or student service activity, the person convening the event must complete the following planning checklist and submit it to their supervisor in writing:
- Is there an effective way to offer this event remotely?
- How many people will be attending the event?
- Who will be responsible for providing participants with the daily health questionnaire (see below)?
- How will physical distancing of six feet be maintained during this event?
- What cleaning will be required during and after this event?
Supervisors will retain checklists for events, classes, gatherings, or student activities happening in their areas. Supervisor approval is required before the publication or promotion of any on-campus activity. The supervisor will communicate the event to appropriate leaders to ensure we have enough staffing to manage the entrance(s), health questionnaire administration/passage, and face mask wearing. This communication will occur prior to publication or promotion.
Protection of Workers' Health Information
Employee and student health information is protected under FERPA and HIPAA privacy rules. If an employee is confirmed to have COVID-19 infection, the CDC advises that employers should inform fellow employees of their possible exposure WHILE maintaining confidentiality as required by the Americans with Disabilities Act (ADA). The employer should instruct fellow employees about how to proceed based on the CDC Public Health Recommendations for Community-Related Exposure.
To comply with the ADA and other laws that require confidentiality of medical data, agencies may not specifically disclose the identity of the infected person or provide any information that will allow others to identify the infected person, or provide any other confidential medical information.